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7 Ways to Reduce Costs on Your Audio Visual and Video Conferencing Projects

When it comes to undertaking Audio Visual and Video Conferencing fit out or upgrade projects, we all like to save a buck. As corporate budgets get squeezed tighter and commercial expectations are raised, it’s easy to try and cut costs in all of the wrong areas. So let’s explore the 7 areas where you can get your dollars back:

1. Get your AV/VC installers involved early.

A good integrator will have lots of suggestions on how to keep the project simple, easy to install and support. We are always keen for the chance to be honest with you about how your AV design can be improved and simplified. If you give us an opportunity to help you with good advice, we will.

2. Check pricing on AV or VC projects put forward by builders or architects.

Builders and Architects have relationships with integrators and the price you are getting is the integrators’ price plus a margin for the builder or architect. Direct engagement will be cheaper and easier in the long-term for support too.

3. Allow 6 weeks from the date of order to your required installation date.

This allows the integrator to look for the best price from the distributors rather than purchase purely from the one who has stock in hand. You will save on shipping costs as well – this can add up.

4. Ensure you are only paying for exactly what you need.

A full solution will include a design, schematic / line diagrams, scope of works, equipment supply, installation, licenses, testing, warranty details, training, and support. Do you need all these? If it is a simple solution, perhaps, all you need is the equipment and a bit of installation help.

5. Right size the screens. Bigger is not better.

Big screens are expensive and may not serve the purpose of the room. If it’s primarily for a video conference application, you will want a natural experience. Displaying the head and shoulders of the participant in a 6-meter room means a single 65” or dual 55” screen will do nicely. If you are presenting detailed content or have a super large space, then bigger screens` may be required.

6. Do you really need 4k?

Some people do – it tends to be industry-specific. 1080P is just as good for most ordinary business conferencing requirements.  Choose appropriately.

7. Don’t trust everything you read on the internet.

Research is never a bad thing, make sure you include AV specialists as part of your information gathering. Manufacturers will always frame their products favourably. As an industry, we know how different products work, how easily they interoperate with other products, how reliable they are, and how long you can expect it to last before you need to replace or upgrade. Our reputation goes with our recommendations. Trust the experts.

Fast Track does this for a living and we love what we do. Talk to us before you start and save yourself some pain. If you’d like to talk to one of our professional team members about the best solution for your requirements, then fill out the form here and contact us today, we are here to help!

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